Optimize construction processes with specific recording point descriptions

Why General Descriptions Cause Problems

General inspection items make it difficult to properly analyze the source of defects.

When a repair item is recorded only as “Repair paintwork,” you won’t immediately know afterward:

• what exactly was wrong;

• what caused the defect;

• which party is responsible;

• what improvements are needed.

As a result, you often have to review photos, comments, and details again to determine the cause. That takes time and makes analyses less reliable.

In some cases, general inspection points are no longer analyzed at all. As a result, the same defects keep recurring in subsequent projects.

Specific descriptions provide greater insight

With specific inspection point descriptions, you gain much better insight into the quality of the construction process.

Consider, for example:

• Insufficiently opaque paintwork

• Sandy paintwork

• Damaged tiling

• Inadequately finished caulking

By using these descriptions, you can immediately see which types of defects occur frequently and which subcontractor is involved.

This makes it easier to:

• identify trends;

• reduce failure costs;

• manage subcontractors;

• structurally improve processes.

Live Management View: Handover and Inspections

Within STA Software, you can access an extensive library of inspection point descriptions.

When employees select the correct description during a handover, this data is automatically processed into the statistics of the STA Portal.

You can find these insights under:

Live Management View → Handover and Inspections

Here you can see at a glance:

• which defects occur most frequently;

• which action holders are involved;

• which projects are experiencing issues;

• where opportunities for improvement lie.

With this information, you can have targeted discussions with subcontractors and work together on quality improvement.

How do you improve the quality of acceptance points?

Do you notice that many general descriptions are being used? If so, you can improve this step by step.

1. Analyze the general as-built details

Identify which general descriptions appear most frequently in your projects.

Then check which sections these as-built points fall under.

2. Discuss this with the team

Talk to the employees who record findings during handoffs and inspections.

Discuss together:

• which descriptions are missing;

• which descriptions are too general;

• which descriptions are rarely used.

3. Check the library in the STA Portal

In the STA Portal, go to:

Libraries → Recording Points

Here you can see how often each entry point has been used. Based on this, you can assess which descriptions are relevant to your organization.

Searching more efficiently during a handover

Are you finding that employees have to spend too much time searching through all the inspection point descriptions?

Then use the smart search functions within the recording point library. This allows you to navigate more quickly to the correct description while walking a round.

This way, you combine speed on the construction site with valuable data for post-inspection analysis.

Our advice

Only use a general inspection point description when there really is no suitable specific description available.

The more specifically a survey point is recorded, the more insight you gain into recurring defects and opportunities for improvement within your construction process.

This ultimately results in time savings, lower failure costs, and better quality.

Are you not yet using STA Software’s Handover and Inspections?

Do you want more consistency in your records and better insight into recurring defects within projects?

With the Handover and Inspections module, you work entirely digitally and collect valuable data that you can use to improve your construction processes.

Curious about how this works? Feel free to contact us for a no-obligation demo.